Unified Patient Intake & Care Coordination Platform
01 • Project Overview
A digital intake and scheduling platform that replaced paper forms across a multi-site healthcare network and connected directly to its electronic health records.
02 • The Challenge
Rapid growth had left the network with paper intake forms and disconnected scheduling systems. Front-desk staff re-keyed patient details by hand, errors crept into records and patients waited too long to be seen.
03 • Our Approach
We shadowed administrative staff and clinicians on site to map every bottleneck in the check-in journey, then designed a simple, accessible digital intake flow that patients could complete on a clinic tablet or their own phone.
04 • The Solution Delivered
A self-service web and tablet intake application integrated with the EHR through secure FHIR APIs, with SMS appointment reminders and digital consent signatures.
05 • Technology Stack
06 • Verified Outcome
- Average in-clinic check-in time reduced by 68%
- 95% of manual transcription errors eliminated
- 99.98% platform uptime maintained across 14 clinic locations


